This is your one stop resource for speaker or poster information.

Call for Speakers

The Call for Speakers opens on Monday, June 11, 2018. The submission deadline was Monday, August 13, 2018.  The Call for Speakers is now closed. Notification letters will be sent by October 25 – November 1, 2018.

Please see below for speaker benefits. *Please note that not that all submitters will be labeled as a Primary Speaker and will be able to see each task. Primary speakers will have access to all tasks.  If you are not a primary speaker please update in the Speaker Resource Center.  For login access and questions pertaining to completion of tasks, please contact annual@apic.org.


Call for Abstracts 

The Call for Abstracts opens on Monday, October 15, 2018. The deadline for submissions is Monday, December 17, 2018. Notification letters will be sent February 27 – March 6, 2019.  Note: Poster Presenters do not receive reimbursement for conference costs such as registration, housing, transportation, etc. 

SUBMIT YOUR PROPOSAL

 


Speaker Benefits Policy

All speakers for accepted 60-minute, 30-minute, and Workshop sessions are entitled to the following:

For U.S.-Based Speakers:
Travel reimbursement is defined as:

  • Round-trip coach airfare, gratuities, baggage fees and ground transportation to and from the airport with a combined total reimbursable amount of no more than $750. Please note that any receipt indicating a non-coach airfare may be rejected or additional information may be required for reimbursement eligibility.
  • Two (2) nights stay at an APIC conference hotel, to be arranged directly through the APIC housing task. Please note: that hotel costs are not included in the $750 reimbursable amount.  This is a separate cost that will be paid by APIC. ALL reimbursable speakers are required to book their hotel through the Speaker Resource Center (Cadmium). Hotel confirmations will be sent at the end of March.
  • Complimentary one-day registration with speaker name badge OR one (1) reduced full conference registration fee of $300 for the speaker.

For International (Non-U.S. Based) speaker:
Travel reimbursement is defined as:

  • Round trip coach airfare, gratuities, baggage fees and ground transportation to and from the airport with a combined total reimbursable amount of no more than $1,000. Please note that any receipt indicating a non-coach airfare may be rejected or additional information may be required for reimbursement eligibility.
  • Four (4) night’s stay at an APIC conference hotel, to be arranged directly through the APIC housing task.  Please note: that hotel costs are not included in the $1,000 reimbursable amount. This is a separate cost that will be paid by APIC. ALL reimbursable speakers are required to book their hotel through the Speaker Resource Center (Cadmium). Hotel confirmations will be sent at the end of March.
  • Complimentary one-day registration with speaker name badge OR one (1) reduced full conference registration fee of $300 for the speaker.

*Note that all monetary values are in U.S. dollars.


Registration Cancellation Policy

All registration cancellations and refund requests must be made in writing by May 6, 2019. An 80 percent refund of conference fees will be given for cancellations received by that date. No refunds will be granted for requests date-stamped after May 6, 2019. Submit all requests to APIC Annual Conference registration via email at annual@apic.org. APIC regrets that refunds will not be given for no-shows. All requests for exceptions to the cancellation/refund policy must be submitted in writing by the registrant with appropriate documentation no later than June 28, 2019. After that time, no refund considerations will be made. Substitutions within this program are gladly accepted. A substitution of your full registration is permitted prior to the conference by submitting a written request to annual@apic.org. Onsite transfers are not permitted. Only one substitution is permitted per original registrant. The individual submitting the substitution request is responsible for all financial obligations (any balance due) associated with that substitution before the change can be made. Badge sharing, splitting, and reprints are strictly prohibited.


APIC Speaker Reimbursement Policy
  1. APIC does not reimburse for meal expenses.
  2. Any expense item not listed in the “speaker benefits” section is not covered by APIC and is not considered a reimbursable expense.
  3. To be eligible for reimbursement, you agree to input your speaker reimbursement using the official APIC forms provided and return it by the deadline. A reimbursement form and instructions will be provided as a task for any reimbursable speaker to complete.
  4. Speaker benefits cannot be combined with any other benefits and are awarded per presenter, not per session. Presenters speaking on more than one session will only receive one (1) set of benefits.
  5. Moderators do not receive speaker benefits or any reimbursement for costs incurred.
  6. Poster presenters do not receive speaker/presenter benefits or any reimbursement for costs incurred.

Questions? Email annual@apic.org.